Introduction
Receiving an honorary doctorate is a moment of pride, no matter where it happens — in a grand auditorium or from the comfort of your own home. With the rise of digital universities, the process of awarding honorary degrees has gone online, giving individuals across India — even in the smallest towns — a chance to be honoured by institutions around the world.
But for many first-time recipients, especially those unfamiliar with digital ceremonies, the idea of attending an online convocation might feel confusing. What exactly happens during such an event? What should one prepare? Is it formal or casual? This blog answers all these questions, making sure your moment of honour is smooth, memorable, and dignified.
What Is an Online Convocation?
An online convocation is a virtual ceremony held by a digital or hybrid university to confer degrees, including honorary doctorates. These events are conducted through platforms like Zoom, Google Meet, Microsoft Teams, or even live-streamed on YouTube or Facebook.
The structure usually mirrors a physical convocation, with:
- A welcome address by university officials
- Speeches by dignitaries or honorary board members
- Reading of citations
- Conferring of honorary degrees (name announced, photo or video shown)
- Acceptance speech by the recipient
- Closing remarks and group screenshots
The event is recorded, and recipients usually receive a copy afterward for keepsake or sharing.
Step-by-Step: How to Attend the Ceremony
1. Receiving the Invitation
Once selected, the digital university sends you a formal email or WhatsApp message with:
- Date and time of the convocation
- Video conferencing platform and joining link
- Guidelines for dress code, background, and participation
- Optional rehearsal or technical test time
Be sure to save the date and add the event to your calendar.
2. Preparing Your Setup
To attend smoothly, prepare:
- A stable internet connection
- A smartphone, laptop, or tablet with camera and mic
- A clean, quiet background — plain wall or bookshelf works well
- Earphones (if background noise is likely)
- Adequate lighting — sit facing a window or light source
Ask a friend or family member to assist, especially if you’re new to video calls.
3. Dressing for the Occasion
Even though it’s online, it’s a formal academic event. A dignified appearance shows respect for the recognition. You don’t need a suit or saree, but wear:
- Neatly ironed clothes
- Light colours or ethnic wear are appreciated
- Avoid distracting patterns, logos, or flashy accessories
Some universities offer a virtual convocation gown overlay using filters — if available, it adds charm to your appearance on screen.
4. Joining the Event
Join 15–20 minutes early to avoid last-minute stress. Once in:
- Mute your mic unless invited to speak
- Turn your camera on when your name is called
- Follow the chatbox for announcements
- Listen patiently and respectfully to other recipients and speakers
Many events include 20–50 participants, so staying alert and respectful matters.
5. Receiving the Honorary Degree
When it’s your turn, the host will:
- Read your official citation
- Display your name and profile photo or video
- Share words about your contribution
You may then be invited to give a short acceptance speech — 1 to 2 minutes is ideal. Keep it simple:
- Thank the university and organisers
- Mention the people who supported your journey
- End with a message of hope or motivation for others
If you’re uncomfortable speaking live, you may send a short pre-recorded video instead.
After the Convocation: What Happens Next?
1. Certificate and Documentation
Your honorary doctorate certificate is usually sent:
- Digitally by email or download link (within 24–48 hours)
- Physically by courier (if applicable) within 1–2 weeks
- Accompanied by a citation and official letter (digital or print)
Some universities also provide a verification QR code or ID number for authenticity.
2. Media Sharing
You’re welcome to share the news on:
- Social media platforms like LinkedIn, Instagram, or Facebook
- Personal or professional WhatsApp groups
- Your website, brochure, or speaking portfolio
Be sure to mention it as an honorary doctorate and tag the digital university if applicable.
3. Thank You Note
It’s courteous to send a short thank-you message to the organising team. A warm gesture like this builds goodwill and may open doors for future collaborations, speaker invitations, or mentorship programs.
Common Questions About Online Convocations
Is it compulsory to speak during the event?
No, it’s optional. But if you’re comfortable, it adds a personal touch.
What if my internet disconnects?
Most events are recorded, so your segment can be included even if you drop off. Inform the organisers immediately, and they’ll assist.
Can family members join?
Yes! Many invite spouses, children, or elders to witness the moment. They can sit beside you or join the event link from another device.
Will my degree be valid if the event was online?
Absolutely. The ceremony format does not affect the legitimacy of the honorary recognition. What matters is the issuing university and their documented process.
The Emotional Value of a Virtual Ceremony
An online convocation may not have the physical handshake or stage lights, but it has something else — accessibility. It allows:
- Rural changemakers to be recognised without travel
- Elderly recipients to participate comfortably from home
- Family and community members to watch from anywhere in the world
For many, this digital moment becomes a lifetime memory — screens filled with smiles, greetings in multiple languages, and stories of hard-earned respect.
Conclusion
Attending an online convocation for an honorary doctorate is simple, meaningful, and increasingly common. With a little preparation and sincerity, it can be just as respectful and joyful as a physical ceremony.
Whether you’re an artist in Jaipur, a teacher in Guwahati, or a grassroots leader in Madurai, your moment of recognition deserves celebration — and thanks to digital universities, it now comes home to you, with dignity and warmth.